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Snippets 2009-10 (Pg. 2)
Snippets Index: The Snippets information is organized by a July through the following June format, generally corresponding to the school year. 10/6/09 Board Meeting Results Include Adoption Of CY 2010 Budgets, Wireless Communication Allowance And Other Info (10/8/09) Attending this meeting were all Board members, Superintendent Foster, Corporation Attorney Bob Murray, Principal Olsson and Administrative Associate for Finance Denise Chandler (Budget Adoption only). Budget Adoption - The CY2010 General Fund, Debt Service Fund, Transportation Fund, Bus Replacement Fund, Capital Projects Fund, and Rainy Day Fund Budgets were unanimously approved as were the Capital Projects and Bus Replacement Plans. Phillips regards the budget process required by Indiana to be complicated and convoluted. As a result he uses this simple approach: (1) Caston adopts the budgets, (2) the State tells Caston if cuts must be made, (3) Caston has a need, and (4) if adequate funds are on hand the need may be met depending on competing needs. The Treasurer's Report (see excerpts) for September 2009 was unanimously approved. Unanimously approved were claims totaling $405,894.09 including $412.99 for various sheet music; $300.00 for additional Harmony training for Guidance Department and Cafeteria; $262.24 to place a newspaper ad for bus drivers; $10,919.34 for two days of training for "The 7 Habits Of Highly Effective People;" and $2,111.09 for 6 wireless slates. The Consent Agenda was unanimously approved as presented with the exception of item E.ii. Jerry Baker - 6th grade girls' basketball coach. This item was not part of the motion for approval. Mr. Baker is a regular bus route driver. Phillips' understanding is that there was uncertainty whether or not the coaching would conflict with his responsibilities as a bus driver and also the impact it would have on the transportation system as it regards needed bus drivers and substitute bus drivers due to other circumstances. Phillips also understood that Superintendent Foster would further review this situation. Unanimously approved was a Wireless Communication Policy and Allowance for same. It is believed that certain employees need to be "...available for school needs/issues, 24 hours a day, 7 days a week, and 52 weeks a year via wireless communication." Thus, Caston will provide a monthly allowance for said employees to assist with the expense of using a Wireless Communication Device (cell phone). The Device, not provided by Caston, is the property of the employee and may also be used for personal use. The Superintendent and Director of Technology will receive a monthly allowance of $52.50 for a basic voice/data plan and the Principals, Assistant Principal and Directors of Maintenance/Facilities and Transportation will receive a monthly allowance of $30.00 for a basic voice plan. All other Agenda items eligible for action were unanimously approved. 10/20/09 Board Meeting Results Include Recognition Of National Contest Winner, Tabling Weighted Grades Proposal, Approval Of Treatment Plant Improvements And Other Info (10/22/09) Attending this meeting were all Board members, Superintendent Foster, Corporation Attorney Bob Murray, Principals Douglass and Olsson, Supervisor of Buildings & Grounds Bob Skinner and Teacher Rachelle Sarver and husband Dave and daughter Addie. During "Celebrations" Mr. Foster asked Addie Sarver, a Caston 6th grader, to share with the Board how she came to be a student reporter for the national student publication, Weekly Reader. As part of the competition to become a student reporter she had to write an essay about who she would like to interview and why. Addie explained she chose her role model, Sandra Day O'Connor, the first female member of the Supreme Court of the United States. In Addie's words, "I really think she is cool." You can read more about this here. Unanimously approved were claims totaling $281,745.92 including $525.45 for Caston's share to install a new header for a ditch; $60.00 for random drug testing of a bus driver; $300.00 for random drug testing of 20 students; and $6,839.99 for one semester to transport 2 students to the Indiana School for the Blind and Visually Impaired. The Consent Agenda was unanimously approved. This included Jerry Baker as 6th grade girls' basketball coach. Mr. Baker also is a regular bus route driver. There may be occasion when a sub driver will drive his route and be paid overtime in order to allow coaching responsibilities. In response to questions by Phillips, Mr. Foster stated that from time to time it may be necessary to pay the overtime and it would amount to about $10-15 per trip above and beyond the cost if Mr. Baker was driving and that currently, with the addition of 2 or 3 new drivers, there is sufficient cushion of available sub drivers to fill in when a regular driver may be off due to illness or other reasons. All other Agenda items eligible for action were unanimously approved with the exception of the weighted grades proposal for the Jr.-Sr. High School that was unanimously tabled for further review. This pertained to the weighting of the Pre-Calculus and the dual credit Advanced Life Science: Animals and Advanced Life Science: Plants and Soils classes and that it be retroactive to include the 2008-2009 school year. As Phillips understood the discussion there was concern expressed regarding this being retroactive to last school year and the possible effect it might have on grade point averages, scholarships, and determining the valedictorian and salutatorian. The administration will further review the matter with an opportunity to have it on a future agenda. The Board approved improvements to the building at the treatment plant at the south end of the campus that includes the cleaning of mold and decontamination of the entire treatment plant building, application of insulation on the interior walls and the roof deck with waterproofing coating, installation of furnace that burns used motor oil (will be used during most severe cold weather, at lower thermostat settings) to reduce condensation, and a dome canopy, exhausted to the outside, to place over the tank that receives untreated water from the school building. The total cost of these improvements is $39,072.21. The Board also approved the rate of $15/hr. for supervision of "study tables" (typically for students in grades 7-12 after school who are awaiting the beginning of an athletic practice or event and $35/hr. for tutoring at both the Elementary and Jr.-Sr. High Schools. During Board Comments, in response to questions by Phillips, Mr. Foster stated: (1) The meeting with the Supervisors of Buildings and Grounds from Caston and Rochester and Tippecanoe Valley School Systems have met. This meeting stems from the Shared Services Study that was recently completed for the three systems. (2) There is uncertainty whether or not Purdue requires the teacher of Caston's two Advanced Life Science classes for dual credit to have their Master's Degree? He will be checking into this. Phillips complimented Mr. Foster for providing the Board a written recap of the various capital project funded improvements (i.e. keyless entry system, repairing and restoring the running track surface and several others) including their estimated and actual cost. 11/3/09 Board Meeting Results Include Possible Participation In Class Action Lawsuit, First Reading Of Weighted Grades Policy And Other Info (11/5/09) Attending this meeting were all Board members, Superintendent Foster, Corporation Attorney Bob Murray and Principal Douglass. The Treasurer's Report (see excerpts) for October 2009 was unanimously approved. Unanimously approved were claims totaling $347,047.47 including $569.96 for two Wii Fit consoles and 2 cartridges for Physical Education; $318.55 for 22 Library Books and 10 Book Tapes; $8,032 to Culligan Soft Water Service to replace a depth filter (it is estimated the previous one lasted about ten years); and $3668.27 to replace a refrigerated countertop in the Kitchen. The weighted grades proposal was again presented. There are several parts to this. The following is Phillips understanding: Mr. Foster recommended that Pre-Calculus be weighted retroactive to last school year. This course replaced Trigonometry and Probability and Statistics and both had been weighted. Due to administrative oversight, even though intended, it was not recommended that Pre-Calculus would be weighted even though a number of students last year assumed this was to be the case. Mr. Foster also stated, even if this is retroactive, it would not have changed who was named valedictorian and salutatorian last school year. Mr. Foster also recommended that the Advanced Life Science (ALS) classes for Animals and Plants and Soils be weighted since they are dual credit courses in conjunction with Purdue University and this be effective with the class of 2013 (i.e. the current 9th graders). Mr. Foster stated two reasons for weighting certain classes: (1) it's a risk and reward for those students who try and excel and go to that next step and challenge themselves and if they do well they are rewarded by a little bit extra weight there to bump that grade, and (2) the competitive nature in college applications and scholarships when other schools offer weighted classes and they get higher gpas (grade point averages) is something we have to continue to look at. Phillips commented about how the term "rigor" has been used regarding the Advanced Life Science courses as well as the Advanced Placement courses, yet, he noted that historically Caston has not done well on the AP Exams (see Caston's recent results). It was also noted that the policy will be corrected to show "Calculus" as "AP Calculus" since that is what it has been in the recent past. This was a first reading and there was consensus on making these changes. It is assumed this will be on the next Agenda as a second reading. Mr. Foster referred to the "ISTA Financial Trust" and that Caston has a "significant amount of reserves" that "we don't really know where it is and that's part of the problem." He continued, "We want documentation and we aren't able to get that right now. Unfortunately, we feel that perhaps this is the only way (litigation) to begin to get some of that information... The ISTA has had meetings set with us since September 8th and they cancelled, they had meetings set last Wednesday, Thursday and today and tomorrow with different school corporations and they've been cancelled...I think it's time we take a step forward and see what we can do to gather some information and unfortunately that means perhaps going into litigation." Following Mr. Foster's comments the following motion was made by Dr. Ayers, seconded by Randy Sommers and unanimously approved: "Mr. President, I move to authorize our Superintendent and School Board Attorney to pursue the CSR claim and authorize them to work with the law firm of Church, Church, Hittle & Antrim (and) to do so in the most economical and efficient manner in conjunction with a class action lawsuit involving other school corporations." It's Phillips' understanding that "ISTA" stands for Indiana State Teachers Association and that "CSR" stands for claims stabilization reserve. All other Agenda items eligible for action were unanimously approved. During Board Comments Phillips asked when the Board might expect an update regarding the Shared Services Study. Mr. Foster stated that currently he doesn't envision any additional shared services among the three school systems beyond what we are currently trying to do. He also stated that there was no new information regarding renewal rates for vision insurance (VSP). Sommers asked about Parent-Teacher Conference turnout. It was mentioned that it was better than what might have been the case due to significant student absence from school. Mrs. Douglass stated the Elementary's attendance was "really good" and that several Jr.-Sr. High teachers had expressed being "pleasantly surprised" by the turnout. Mrs. Douglass also stated that she thought the recent Carnival netted "about $1,200" for the PTO. 11/17/09 Board Meeting Results Include Gearing Up To Use "Academy Of Reading" And "Academy Of Math" Software Programs And Other Info (11/18/09) Attending this meeting were all Board members, Superintendent Foster, Corporation Attorney Bob Murray, Principal Douglass and Patrons Scott and Bonnie Shoemaker. Unanimously approved were claims totaling $270,255.46 including $1,180.23 for various equipment/supplies for the Jr.-Sr. High Physical Education Department; $1,299.00 for a sewing/embroidering machine; $2,580.00 registration cost for Dan Foster, Bruce Cress and Joyce Zartman to attend the Annual Conference of the National School Boards Association to be held in Chicago in April 2010; $80.00 annual membership in Rochester & Lake Manitou Chamber of Commerce; $857.99 to diagnose chiller malfunction; $4,820.00 to repair five (5) drains on the South Gym Lobby roof; $384.50 to repair 2 tubas and 2 alto saxes; $1,108.33 for Terry Ulerick to attend the Annual Conference of the National Association for Pupil Transportation in Louisville, KY; $300.00 to conduct random drug test of 20 students; $611.00 for testing materials for the Preliminary Scholastic Aptitude Test (PSAT) and the National Merit Scholarship Qualifying Test (NMSQT); $195.00 registration cost for Linda Wade, Nicole Monical and Cindy Douglass to attend the Indiana Conference on Learning; and $976.64 for a server for the Autoskills computer program that will allow Caston to use the Academy of Reading and Academy of Math. All other Agenda items eligible for action were unanimously approved. During Board Comment Joyce Zartman mentioned that at some future time consideration should be given to weighting the Physics class. Phillips commented that in considering this it should be taken into account whether or not the class is conducted online. 12/15/09 Board Meeting Results Include Purchase Of School Bus, Change Of January Meeting Dates And Other Info (12/17/09) Attending this meeting were all Board members, Superintendent Foster, Corporation Attorney Bob Murray, Principal Olsson and Patrons Annie Pruett and Ladonna Lachance (sp?) Mr. Foster announced that Mrs. Butcher has been approved to teach Agri-Business Management through Vincennes University this spring. Students successfully completing the class will receive credit from Vincennes University, which should be transferable to a lot of places. The Consent Agenda, as *amended (see following note) by Mr. Foster, was unanimously approved including the Treasurer's Report (see excerpts) for November 2009. (*Before the meeting Mr. Foster removed from the Consent Agenda, for further administrative review, "Tina See as volunteer coach for 8th grade girls' basketball.") Unanimously approved were claims totaling $918,282.69 (it is larger than usual due to only one Board meeting in December) including $137,688.75 lease rental payment for building renovations (a similar amount is paid twice a year from the Debt Service Fund and the final payment will be December 20, 2012); $260.00 registration cost for Mike Buczkowski, Tara Seuferer, Melinda Shultz, and Doug Olsson to attend the Indiana Conference on Learning; $1,000.00 for five students to take an online physics class second semester from the Indiana Virtual Academy; $176.81 for various supplies for welding class; $2,607.77 for 179 Library books; $135.00 registration cost for Dan Foster, Joyce Zartman and Russ Phillips to attend in Indianapolis "School Consolidation" workshop sponsored by the Indiana Small and Rural Schools Association; $3,400 for 2010 membership with the Indiana School Boards Association; $2,048.92 for overage of 227,658 copies (a quarterly assessment regarding copier machines); $8,000 for mold removal in sewage treatment building; $7,642.25 for furnace and installation in sewage treatment building; $1,830.08 for canopy in sewage treatment building to capture moisture from warm inlet water from school building and exhaust to outside; $169,166.54 energy savings contract payment for building renovations/upgrades (this amount is paid twice a year from the Capital Projects Fund and the final payment will be July 1, 2015; $10,600.00 for the Autoskills computer program that will allow Caston to use the Academy of Reading and Academy of Math (the total cost for this program will be about $38,000.00 and is paid for with stimulus dollars) and $60.00 for random drug testing of one bus driver. Unanimously approved were: (1) the purchase of a 78 passenger school bus at $89,060 less a trade of $2,500 for a difference of $86,560, (2) acceptance of a letter of retirement from Teacher Colleen May effective at the end of the current school year, (3) employment of Jill Meneely as a cook in the Cafeteria effective January 5, 2010, and (4) change of January Board meeting dates to Thursday, January 7th and 21st, 2010. All other Agenda items eligible for action were unanimously approved. 1/7/10 Board Meeting Results Include "Race To The Top," Cuts In State Aid And Other Info (1/10/10) Attending this meeting were all Board members, Superintendent Foster, Principal Douglass, Director of Technology Vance Monical, Bus Driver Tricia Martin, Joan Herd, Lisa Rentschler, Marty Zartman, and Eli Douglass. Prior to action on the Consent Agenda Joan Herd spoke in support of Tina See being approved as a volunteer coach. Consent Agenda - Joyce Zartman commented about the importance of all employees enforcing expectations of students. The Agenda, including the Treasurer's Report (see excerpts) for December 2009 and the approval of Tina See as a volunteer coach for the 8th grade girls' basketball program, was unanimously approved. Also included were claims totaling $499,031.99 including $7,500 for the Autoskills program (literacy bundle); $44,685.12 transferred from the Special Education Preschool Fund to the General Fund; $225.00 for 9 seats (students) who took online courses to make up credits last summer from the Indiana Virtual Academy (part of the cost was paid by the Indiana Department of Education); $366.75 for 160.5 gallons of diesel fuel for sewage treatment building furnace; $968.97 for updating policies and copies (6 month charge); $120.00 for random drug testing of two bus drivers and $1,391.47 for repairs to Corporation pick-up truck. Unanimously approved was a $10.00 per hour stipend for help in the Transportation Department, as needed. This pertains to when there is a traveling need to pick up a new bus or take a bus for repairs or warranty work and the time required for training of aspiring bus drivers. Mr. Foster thought this would probably not exceed a total of $1,000 in a year's time. This would be paid from the Transportation Fund. The request for Guidance Counselor Tara Seuferer to work from home while on maternity leave was approved 4 to 1 (Joyce Zartman). Mr. Foster indicated that the leave is expected to be about three weeks in length and that buying back of sick leave days, in half-day increments, will be based upon documented hours of work. Mr. Foster indicated that the intent is to have another person on site a couple or three days a week to assist during the leave. Race to the Top - This stems from the American Recovery and Reinvestment Act (stimulus dollars). Indiana school systems are being asked to sign off on a "Partnership Agreement" with the Indiana Department of Education as a part of Indiana's effort to secure $250 million to create the conditions for education innovation and reform in Indiana schools. Of this amount $125 million would go directly to the schools. This Agreement would require various commitments and assurances by Caston. If Indiana receives the funding and Caston does participate Caston can expect about $43,000 or more to assist with it fulfilling the terms of the Agreement. Mr. Foster indicated that his understanding is that even if this all comes about Caston could still back out if it cannot agree with the strings attached or to a work plan with the Caston Classroom Teachers Association. The motion to sign the Agreement was approved 4 to 1 (Phillips). Phillips believes that Caston has within itself the capability to create these conditions, if it so desires, without getting involved further in state and federal bureaucracies and the time required. Furthermore, there are a number of unknowns at this time as to the details of these commitments and assurances. He is concerned, even if eventually backing out of the Agreement, that time will be lost to more important matters at Caston. The Report of Investments for the calendar year 2009 in the amount of $66,076.27 was unanimously approved. State Aid Cut - Caston is having its State aid cut about $175,000 for 2010 which amounts to about $15,000 per month less than previously expected. Mr. Foster has made 20% in-house adjustments to certain supplies/materials/repair/maintenance service accounts that amounts to about $30,000 in cuts. Mr. Cress announced that Mr. Foster, Mrs. Zartman and he have cancelled their plans to attend the National Convention of the National School Boards Association this year that was estimated to cost between $4,000 to $5,000 in total. Mr. Foster expects to bring further information to the Board, possibly in February or March, regarding the cut in Caston's State aid. Cari Butcher withdrew her Field Trip Request from the Agenda. The other Agenda items eligible for action were unanimously approved. Mr. Foster discussed with the Board a "Memorandum of Understanding" that the Caston Classroom Teachers' Association was asking him to sign regarding the Race to the Top. The Board was unclear of the necessity for the Memorandum and because the Corporation Attorney had not reviewed the Memorandum no action was taken at this time. Board Comment - Mr. Phillips expressed thanks to Teacher Colleen May for her lengthy and devoted service to Caston as she recently announced she would be retiring at the end of this school year. He also noted that he would appreciate receiving a brief report, preferably in writing, regarding the recent Advanced Placement workshop attended by several teachers. He is interested in knowing if it was considered worthwhile and if so how it is expected to be helpful. He also noted that of the 32 Advanced Placement exams taken by Caston students last spring only 1 received a passing score. 1/21/10 Board Meeting Results Include Acceptance Of Retirement Request From Kathy Zentz And Other Info (1/23/10) Attending this meeting were all Board members, Superintendent Foster, Corporation Attorney Bob Murray, and Principals Douglass and Olsson. Celebrations - Mr. Foster shared, as one of the celebrations, that English Teacher Melinda Shultz has recently been inviting Caston graduates back to her speech classroom to help demonstrate to students they can be successful after graduating from Caston and to help students understand how essential speech is in "the real world." Consent Agenda - This included the retirement request of Jr.-Sr. High School Art Teacher Kathy Zentz. Mr. Foster noted that her teaching career spanned 38 years with 31 of those years at Caston and concluded "...thank you and she will be missed." Also included were claims totaling $414,548.83 including $86,560.00 for a new school bus; $232.00 for increasing our participation in Accelerated Reader with 100 more subscriptions; $956.61 for various technology equipment including a Smart Touch monitor for the Food Service Program; $659.04 for 50 scientific calculators and other items; $130.00 registration cost for Tara Wolfe and Michelle Byrn to attend the Indiana Conference on Learning; $286.92 for 22 Library books; $2,212 for 28 Jr. High students to participate in NUMATS SAT; $13,800.00 to insulate interior surface of Sewage Treatment Building including waterproofing; $841.60 for repairs on various musical instruments; $190.00 for purchase of training materials for bus drivers regarding "harassment"; $425.39 for diesel fuel for the furnace in the Sewage Treatment Building and $31,172.50 as the final payment for the Autoskills program (Reading & Math bundles). The Consent Agenda was unanimously approved. Mr. Foster provided a recap of Caston's piloting experience
last summer with the Indiana Virtual Academy (IndVA).
This was a credit recovery program where students could take online courses. Ten
students participated and received grades ranging from 60% (which is not
passing) to 95% (A). Although it was not needed Caston did offer to let these
students use a computer in the school. A total of nine students successfully
completed a course and received a credit as follows: Mr. Olsson shared about the "High School Positive Behavior System." This consists of three parts: "High Five" (a weekly plan), "Weekly Recognition Program" (recognition for academics, attendance, attitude and leadership, citizenship and behavior) and "Evaluation" (evaluating the effectiveness of the Positive Behavior System at the end of the school year). The emphasis is on positive support of other programs underway at the school. Hats, shirts, candy bars, etc. are distributed on Fridays. A "Privilege Period" takes place four times a year (each grading period) in the Gym. Certain requirements must be met to participate. Students must have As and Bs, two or less excused absences, two or less tardies, two or less classroom referrals and two or less missed assignments. Seventy-two students participated in the first Privilege Period in October. Options include table tennis, volleyball, basketball, Wii Fitness and popcorn. Jr. High participates one period and Sr. High a different period. The staff was involved in developing the System. All other Agenda items eligible for action were unanimously approved. Board Comments - In response to a question by Phillips Mr. Foster explained that he recently created "Caston School Corporation" on the social network, Facebook. He is posting school delays and cancellations, etc. If used correctly he envisions it becoming a "polite public forum." He is interested in thoughts, ideas and suggestions from others. If a poster becomes abusive or derogatory towards specific staff then the poster will be blocked from future posting. He considers this to be an experiment in broadening Caston's communication effort. Currently there are about 260 "fans" of the page. Mr. Sommers further emphasized the gratitude of Caston to Mrs. Zentz "...for all her many years of excellent service and the talent she has been able to bring out in every student that didn't know they had talent." 2/2/10 Board
Meeting Results Include Acceptance Of Retirement Request From Kay Brash &
Greg Brash And Other Info
(2/4/10) Consent Agenda - Included was the Treasurer's Report (see excerpts) for January 2010 as well as the retirement request of Elementary School Teacher Kay Brash and Jr.-Sr. High School Teacher Greg Brash. Mr. Foster noted that the career of Mrs. Brash has spanned 36 years with 33 of those years at Caston and that of Mr. Brash has spanned 40 years with 34 of those years at Caston and said, "They'll be missed..." In response to a question by Phillips Mr. Foster confirmed that approving Bus Driver Jerry Baker as assistant softball coach will not result in any employee having to be paid overtime and that there remains a sufficient number of substitute drivers to accommodate the needed absences of other drivers. Also included were claims totaling $420,134.37 including $107,000.00 transferred from the General Fund to the Rainy Day Fund; $130.00 registration cost for Jennifer Baxter and Teresa Button to attend the Indiana Conference on Learning; $4,120.26 for DVDs, books and other supplies and materials for the Family and Consumer Science (i.e., home ec.) Department; $5,556.01 tuition for one student to attend White's Residential & Family Services for the 2008-09 school year; $26,119.41 for one month's electricity for heating/cooling/lighting/power (the school building is heated with electricity) and $9,991.70 to replace the computer work stations in the Elementary Lab with 5 computers, 30 monitors and peripherals (N Computing) virtually creating 30 work stations. The Consent Agenda was unanimously approved. All other Agenda items eligible for action were unanimously approved. Board Comments - In response to comments by Phillips Mr. Foster indicated that he will provide a printed copy, in addition to the recently distributed electronic copy, of the recently concluded demographic study. Regarding the approaching retirements of Teachers Kay Brash and Greg Brash, Phillips further emphasized the gratitude of the Board for "...their excellent service not only in the classroom...(but also for their assistance with)...athletic/extra-curricular activities..." Bruce Cress expressed concern about the number of people who are on the gym floor after basketball games and stated a few parents had commented to him on this. According to Cress, "There were probably 200 people out on that floor," after a recent game. Phillips expressed that the problem pertains to both gyms as far as students being out on the floor between halves and games who have no business doing so. Cress also expressed thanks to Custodian Don King who among others has been helping to pick up the slack due to the extended absence of the Head Custodian as a result of recent surgery. 2/16/10 Board Meeting Results Include Approval Of 2010-11 School Calendar With Discontinuance Of Parent-Teacher Conference Day And Other Info (2/17/10) Attending this meeting were all Board members, Superintendent Foster, Corporation Attorney Bob Murray, Principals Douglass and Olsson and Teachers Tina Paschen, Alison Reinholt and Linda Wade. Consent Agenda - Included was the retirement request of Cafeteria Cashier Anna Mae Kinzie as well as claims totaling $309,243.38. The Consent Agenda was unanimously approved. Retirement requests from Bus Driver Doyne Emery and Cafeteria Manager Kathy Ward were unanimously approved. Mr. Foster and Board President Cress both expressed Caston's appreciation for their years of service as well as for that of Mrs. Kinzie. Conflict of Interest - The Conflict of Interest statement from Board member Joyce Zartman was approved 4-0-1 (abstention by Zartman). The statement acknowledges that on occasion Marty Zartman may serve as a substitute bus driver. Meeting Dates - The Board unanimously approved the March meeting dates of Monday, March 1 and Tuesday, March 16. The above referenced teachers gave an informative and interesting presentation on how they are using the AutoSkill computer program (Academy of Reading and Academy of Math) with students. 2010-11 School Year Calendar - This item was considered under "Other Business" since it was not ready at the time the printed Agenda was prepared. About 30 minutes was spent discussing the calendar recommended by Mr. Foster. It calls for the students' first day as Wednesday, August 18 and their last day as Friday, May 27 (subject to necessary make-up days) with graduation being scheduled for Sunday, June 5, 2011. It also provides for a three day Thanksgiving vacation (Wednesday thru Friday, Nov. 24-26). It should be noted that it does not include a designated day for Parent-Teacher Conferences as in years past. Mr. Foster and Mrs. Douglass explained their reasons for this and in Phillips' opinion it included some very sound reasoning. However, since there was no urgent reason to act on the matter at this meeting Phillips made a motion that it be acted upon at the March 1 meeting with the thought that in the meantime the school could share the proposed calendar with parents and the reasons for it. However, the motion failed 2 to 3 (Ayers, Cress, Sommers). Subsequently a motion was made and approved 4 to 1 (Phillips) to adopt the calendar as it was recommended by Mr. Foster. All other Agenda items eligible for action were unanimously approved. 3/1/10 Board Meeting Results Include Presentation Of Demographic Study, Wide-Ranging Discussion Of A Multitude Of Topics And Other Info (3/2/10) Attending this meeting were all Board members with the exception of Joyce Zartman, Superintendent Foster, Principal Douglass and Director of Technology Vance Monical. Consent Agenda - Included were claims totaling $352,035.33 including $2,250.00 for the Demographic Study; $23,860.04 for heating/cooling/light/power and $444.00 for random bus driver drug/alcohol testing. The Consent Agenda was unanimously approved. Driver's Education - The fee for the summer 2010 class was approved unanimously at $335.00, the same as recent years. All other Agenda items eligible for action were unanimously approved. Demographic Study - (This article was deleted on October 12, 2010 because it included incorrect data. As of this same date correct data will be found here.) Discussion - An informal discussion and review of various topics took
place with most being briefly mentioned. Some items would require architect
assistance and or quotes. No decisions were made. Among the topics:
library furniture and carpet, Jr.-Sr. High gym roof and bleachers, locating
special education preschool at Caston, wastewater treatment building, paving and
drainage in area of southeast drive, bus barn, copiers, reducing paper usage for
athletic programs, kitchen storage and laundry room, computer labs, computer
software expenses, usage of Google Apps, kitchen equipment, painting inside
building, Internet bandwidth, weight room, wood shop, auctioning wood shop
equipment, sign in front of school, blackboards, whiteboards, smartboards,
asbestos inspection, South Gym Lobby interior doors and refinishing of Jr.-Sr.
High gym floor/new cushion floor. 3/16/10 Board Meeting Results Include Resignation Of Jr.-Sr. High School Principal And Retirement Of Transportation Supervisor And Other Info (3/18/10) Attending this meeting were all Board members Superintendent Foster, Corporation Attorney Bob Murray, Principals Douglass and Olsson, Director of Technology Vance Monical, Teachers Mike Buczkowski and Nathan Speitel and Ryan Hartzler of Patriot Insurance. Consent Agenda - Included was the February Treasurer's Report (see excerpts) and claims totaling $325,606.11 including $3,996.00 (10 monthly payments of this amount for the school year) for Century Career Center; $51,157.00 (10 monthly payments of this amount for the school year) for Logansport Area Joint Special Services Co-Operative (LAJSSC); $324.00 (10 monthly payments of this amount for the school year) for maintenance of equipment at Century Career Center; $4,489.00 for annual maintenance fee of HVAC equipment/controls; $10,184.48 to replace and expand to 32 computer work stations in Rm. 214 using N Computing; $8,424.95 for a Walk-Behind Disc Scrubber (3 year parts & labor warranty); $161.00 for two months Internet connectivity ($80.50/mo.); $525.00 annual cost for Learn360 Video Streaming (replaces UnitedStreaming); and $12,785.00 to replace school bus engine. The Consent Agenda was unanimously approved. Financial - Unanimously approved were annual liability insurance with Patriot Insurance for $47,703, an increase of $1,251 from the previous year and summer school consisting of Supervised Agricultural Experience (SAE), Band, Driver's Education and the credit recovery program provided by the Indiana Virtual Academy (IndVA). The school is investigating the possibility of permitting students to take up to one additional summer school course for credit from the IndVA that is not currently available at Caston. Other Business - Unanimously approved were the resignation request of Jr.-Sr. High Principal Doug Olsson, effective July 1, 2010 and the retirement request of Transportation Supervisor Terry Ulerick, effective July 31, 2010. The Board continued its discussion of replacing the sign in front of the school with an electronic digital sign with the understanding that Logansport Memorial Hospital will contribute to its cost. Reports/Information - A report was presented by Math Teachers Mike Buczkowski and Nathan Speitel on the ALEKS online math program that is currently being used by some students and assessed by several teachers on a trial basis at no cost. All other Agenda items eligible for action were unanimously approved. 4/6/10 Board Meeting Results Include Presentation On How Caston Band Is Using Internet And Technology In Real-Time To Sharpen Their Performance And Other Info (4/8/10) Attending this meeting were all Board members, Superintendent Foster, Corporation Attorney Bob Murray, Director of Technology Vance Monical, Instrumental Music Teacher James Byrn, Parent Jason Herd, and students Caleb Siders, High School Band President and Morgan Herrold, High School Band Vice-President. Consent Agenda - Included was the March Treasurer's Report (see excerpts) and claims totaling $517,354.51 including $34,749.39 for "winter" coaches (teachers and lay); $1,371.70 for 112 Library books; $3,666.60 for 336 hardback books received over a year's time; and $1,980.00 for one year of automated telephone messaging service. The Consent Agenda was unanimously approved. Field Trips - Unanimously approved were trips to Nashville, TN by the Caston High School Music Department students on November 6-8, 2010 and to Cedar Point for the Senior Class on May 29 & 30, 2010. Band Video Conference - Mr. Byrn, Caleb and Morgan shared about a recent Band activity utilizing the services of noted composer Stephen Melillo (bio) to instruct and critique Caston Band's performance of one of his compositions. This was done in real-time utilizing the Internet and related equipment and software since Mr. Melillo was located in Virginia while assisting Caston's Band. This allowed two-way audio/video communication between Mr. Melillo and the Band. Another real-time follow-up session between Mr. Melillo and the Band will occur later this month. Mr. Monical assisted with technical expertise to facilitate this experience. Board Comment - Since he will be retiring this summer, words of appreciation were expressed for Terry Ulerick, Transportation Supervisor, for his 26 years of dedicated service to Caston. Appreciation was also expressed for Kristie Townsend, Cafeteria a la carte Manager, for her 7 1/2 years of full-time service to Caston since she has resigned effective at the end of the school year. 4/20/10 Board Meeting Results Include Approval Of Tara Wolfe As High School Social Studies Teacher For Next Year And Other Info (4/21/10) Attending this meeting were all Board members, Superintendent Foster, Corporation Attorney Bob Murray, Principals Douglass and Olsson, Director of Technology Vance Monical, Reporter Mark Fletcher of Logansport Pharos~Tribune, Angela Bender and Joy Hewitt. Consent Agenda - Claims totaling $243,197.07 including $273.41 for a tripod projection screen; $1,760.00 for 32 computer chairs; $1,797.11 for two touch screen monitor/computers and peripherals for use in the Cafeteria A la carte line; $250.10 to repair a French horn; $66.60 to repair a clarinet; and $187.35 to repair a trombone along with the entire Consent Agenda was unanimously approved. Conflict of Interest - The conflict of interest statement from Joyce Zartman was approved 4/0/1 with Mrs. Zartman abstaining. This acknowledges that her husband, Marty Zartman, may act as a substitute bus driver and substitute teacher Other Business - Current Jr. High Social Studies Teacher Tara Wolfe was unanimously approved as High School Social Studies Teacher starting with the 2010-11 school year. Board Comment - Upon questioning from Mr. Phillips it was reported by Mrs. Douglass that 35 children were recently registered for next year's Kindergarten class and this is about the same number as last year's Roundup. All other Agenda items eligible for action were unanimously approved. 5/4/10 Board Meeting Results Include Recommendation To Change Jr.-Sr. High School Grading Scale And Other Info (5/8/10) Attending this meeting were all Board members, Superintendent Foster, Corporation Attorney Bob Murray, Director of Technology Vance Monical and Principals Douglass and Olsson. Consent Agenda - At the request of Phillips the Claims were removed from the Consent Agenda to be acted upon separately. The remainder of the Consent Agenda was unanimously approved and included the April Treasurer's Report (see excerpts) and the recommendation to employ Carl Davis as Junior High Social Studies teacher. Mr. Foster reported that Mr. Davis is a graduate of Purdue University and an "...outstanding young man, outstanding student..." He continued, "The interview committee (Doug Olsson, Vince Huffman and Karla Van Winkle) was very excited...and thinks he will fit in very well with the Junior High staff..." Also included was the approval of Lorie Offutt as Cafeteria Cashier with her previous experience, i.e. Step 5. Claims - Claims totaling $340,957.88 were approved 4 to 1 (Phillips) including $2,560.00 for annual renewal of the Academy of Reading/Math for the Elementary and Jr.-Sr. High School; $2,558.27 for various cleaning supplies; $296.00 for random bus driver drug and breath testing and $300.00 for random drug testing of 20 students. Also, $962.00 for grades 7-12 to complete the High School Survey of Student Engagement; and $3,934.84 for fertilizers and turf management for the athletic fields (football, football practice, baseball, softball and soccer practice). In responding to Phillips' question, Mr. Foster indicated that on the average the Corporation spends between $1,000 to $2,000 annually for this purpose and that hopefully the $3,934.84 will take care of our needs for two years. He also mentioned that part of the thinking for doing it this way was that in one more year it may not be possible financially to condition the fields. Later during Board Comments Phillips explained that he was opposed to approving the claims due to the particular claim for fertilizers and turf management. He feels the thinking of do it now because it may not be possible to do it later is not an approach he supports and particularly regarding this topic. Jr.-Sr. High School Student Handbook - A first reading was held of various recommended changes. Some, but not all, of the changes are:
Caston High School Band and Composer Stephen Melillo - Mr. Foster informed the Board that "Were You There?", the piece commissioned by the Band for Mr. Melillo to write, has been received by the school. This cost $2,500.00 and the Band has raised about one-half that amount and paid the balance. Mr. Foster recommended that Caston make a contribution towards this project. After considerable discussion among the Board it was unanimously approved to contribute $1,275.00 towards the project. Board Comment - Phillips paid tribute to the recent passing of Cedric Berdine who began his 40 year teaching career at Fulton Schools and its successor, Caston School Corporation and noted that a number of former students have posted on Facebook their admiration for him as a person and teacher. All other Agenda items eligible for action were unanimously approved. 5/6/10 Special Meeting Results Include Mr. Adam Strasser Approved As Jr.-Sr. High School Principal For Next School Year And Other Info (5/8/10) Attending this meeting were all Board members, Superintendent Foster and Board member - elect Jason Herd. New Business - Mr. Foster recommended that Mr. Adam Strasser be employed as Jr.-Sr. High School Principal at a starting salary of $72,000 with a 225 day contract to begin July 1, 2010 and by statute it is a two-year contract. Also, Mr. Foster indicated that Mr. Strasser has accepted the offer. The Board approved the recommendation 4 to 1 (Sommers). For some time the Board has been considering replacing the original Library furniture in both the Elementary and Jr.-Sr. High Schools. This will include a new circulation desk that will be centralized among the two areas and a reconfiguring of the furniture and shelving. A quote of $33,741.00, the lower of two received, was unanimously approved. The intent is to also replace the carpet and quotes are being received for this. 5/18/10 Board Meeting Results Include Home Schooling/Board Policy Dilemma And Other Info (5/20/10) Attending this meeting were all Board members, Superintendent Foster, Principals Douglass and Olsson, Director of Technology Vance Monical, Teachers Mike Buczkowski and Amber Helt, Student Cameron Howell and his mother, Diana Howell, Patron Bruce Russell and Joe Lee of Apple Computer. Also, attending briefly to make a presentation at the beginning of the meeting was Teacher James Byrn and three Band students: Morgan Herrold, Christen Sailors and Paige Thomas. Presentation - Mr. Byrn as well as Morgan, Christen and Paige expressed their appreciation for the Board's monetary support of their project with composer Stephen Melillo. This included a presentation to Mr. Foster of a framed memento of the project with each Band member's signature. A smaller replica of the memento was presented to each Board member. Consent Agenda - Claims totaling $325,336.79 included $1,699.99 for a laptop/tablet pc for teacher Teresa Button, $4,600.00 for a commercial mixer for the Food Service Program and $1,490.34 for shelving/cabinetry in the Health Area. Justin Densborn was recommended as the Jr.-Sr. High School Art Teacher effective with next school year. The Consent Agenda was unanimously approved. New Courses - Unanimously approved were a Library Media Class as an English elective for High School students and an additional section of Advanced P.E. to be conducted before school. Handbooks - For next school year the Jr.-Sr. High School Handbook was unanimously tabled and the Elementary Student Handbook received a first reading. Computers - Unanimously approved was the expenditure of $36,731.20. This will result in creating 30 N-Computing work stations in Room 244 and 4 N-Computing work stations in several special education rooms. The pc work stations currently in Room 244 are only about 1 year old and will be used to replace many teacher laptops that are near the end of their useful life. Mr. Foster presented a recommendation that one classroom be developed into a 1:1 laptop interactive environment using the Apple MacBook and that a fully interactive whiteboard be included for the room. The cost for the MacBooks is projected at $36,563.55 and the whiteboard has an estimated cost of $1,300.00. More than 1 hour was devoted to this topic and discussion. The Board agreed to this recommendation being on the June 1st meeting agenda for action. Summer (Online) Classes - Last summer Caston provided the opportunity through the Indiana Virtual Academy (IndVA) for students to take a class for credit recovery purposes. Also, the Board has discussed students having an opportunity to work ahead, i.e. take a class that they can't fit into their school year schedule or take a required class so they might be able to take a desired elective during the school year, etc. A change from last summer by the IndVA is that now students must take their online final exam at the school and it must be proctored by school personnel. As a result, it is necessary to limit the number of students who may participate. The Board unanimously approved a motion to allow a maximum of 60 students total to take a summer course from the IndVA for purposes of credit recovery or to work ahead with the understanding that the first opportunity to register will be for credit recovery purposes and after a designated date registration for work ahead purposes will be available until a total of 60 students is reached. There is no registration cost to enroll in a course. Registration will be on a first come/first served basis. For more information contact Principal Doug Olsson at 574/857-3505, Ext. 310. Other Business - Board Policy 5463, Credits From State-Chartered, Special And NonChartered Schools - Policy 5463 reads, in part, "Although credits from nonpublic schools may be granted and placed on a student's transcript, no grades (except P (Pass) or F (Fail)) will be entered on the transcript or considered for class ranking. Only grades awarded for courses taken at the Corporation or at a school approved or certified by a State education agency shall be considered in class ranking and for entering on the transcript." Phillips' understanding is that the policy has not been adhered to in recent years by the school and possibly not since it was adopted on February 7, 2006. Recently this came to the attention of Superintendent Foster. Attending this meeting were Diana Howell and her son, Cameron. Cameron enrolled at Caston as a senior last fall after previously being home schooled. Cameron indicated that his concerns are the type of diploma he can receive and having a grade point average (gpa). Mrs. Howell explained that when enrolling Cameron they were unaware of Policy 5463 and furthermore they were told what was required for him to receive the "highest diploma" and subsequently he met those requirements. Phillips understanding is this policy was not adhered to when Mrs. Howell's daughter enrolled as a senior in the fall of 2006. Some of the discussion included:
A motion was made and seconded that for a one-time exception Policy 5463 be waived, restoring Cameron's gpa, restoring his privileges regarding National Honor Society, and all the privileges we award him with the exception of class rank. The motion was approved 3 to 2 (Phillips, Sommers). Board Comment - Phillips expressed interest in receiving a report from the Jr.-Sr. High School at one of our upcoming meetings, similar to a presentation one year ago, regarding this school year and student attendance, behavior, etc. He feels this type of information is very informative. All other Agenda items eligible for action were unanimously approved. 6/1/10 Board Meeting Results Include Purchase Of Apple/MacBook Mobile Lab To Be Used Each Class Period In Designated Classroom And Other Info (6/3/10) Attending this meeting were all Board members, Superintendent Foster, Principals Douglass and Olsson, Director of Technology Vance Monical, Board member - elect Jason Herd and Mark Fletcher of the Pharos-Tribune. Consent Agenda - Included was the May Treasurer's Report (see excerpts) and claims totaling $652,873.28 including $20,382.49 for "spring" coaches (teachers and lay); $2,050.00 for two wireless airliner slates and two document cameras; $140,378.75 for a semi-annual lease rental payment when the large courtyard between the two schools was enclosed for classroom and guidance office space (this amount is paid twice a year from the Debt Service Fund and the final payment will be December 20, 2012); $169,166.54 for the spring contract payment for the energy savings contract (completed air conditioning of building, new lights and window glass, etc.; this amount is paid twice a year from the Capital Projects Fund and the final payment will be July 1, 2015); $5,040.72 for annual software license for Accelerated Reader and Accelerated Math; $9,150.00 for annual software license for NWEA; $568.00 for one iPad; and $1,275.00 for part of the cost for a commissioned music piece by composer Stephen Melillo. The Consent Agenda was unanimously approved. Computers - The Board unanimously approved the purchase of an Apple/MacBook mobile lab at a cost of $36,563.55. This will be used each class period in the classroom of Tara Wolfe who will be teaching social studies classes in the High School. Phillips' understanding is that this is somewhat of a pilot or experimental endeavor to see how it will impact student learning and their engagement in the learning process. Since Mr. Foster had previously shared a long-term goal of developing the Jr.-Sr. High School into a 1:1 laptop interactive classroom environment Phillips asked how the effectiveness of this pilot will be determined? Though Mr. Foster did not provide specifics he did say, "Don't get me wrong...we're going to try to compile data..." Additionally, he commented about some of the "limitations" in doing this. All other Agenda items eligible for action were unanimously approved. 6/15/10 Board Meeting Results Include Approval Of Baseball Field Lighting And Roof Repairs, And Words Of Gratitude For Randy Sommers As Well As Other Info (6/19/10)Attending this meeting were all Board members, Superintendent Foster, Corporation Attorney Bob Murray, Principal Olsson, Director of Technology Vance Monical, Board member - elect Jason Herd, Director of Student Activities/Athletic Director Debb Stevens and Patron Lisa Sommers. Consent Agenda - Included were claims totaling $341,377.80 including $213.74 for 55 Library Books; $1,598.25 for striping paint for the athletic fields; $435.58 for 11 stereo headphones to be used with the recently purchased iPads to listen to ebooks; and $1,741.50 for annual software renewal with Novell, Inc. Also included were several extra-curricular staff for the 2010-2011 school year. Joyce Zartman requested that item C. be removed from the agenda and acted on separately. With the exception of Item C. the Consent Agenda was unanimously approved. Item C. from Consent Agenda - This pertains to considering employment of Tara Seuferer with a stipend of $1,200 for the 2009-2010 school year as High Ability Coordinator. One year ago Mrs. Seuferer and Mrs. Doan were each compensated $1,710 for this responsibility. Mr. Foster stated that he thought the $1,710 "...was kind of high..." For the year just completed no Elementary faculty were interested in having this responsibility. As a result, Mr. Foster said Principal Douglass completed the responsibilities for the Elementary. After questions from Zartman and Phillips and other discussion this item was unanimously approved. Lighting of Baseball Field - Unanimous approval was given to erect lights on the baseball field at an estimated cost of $32,730. Blake Mollenkopf, Baseball Coach, has been working for several months to get donations of previously used utility poles and lights so as to keep Caston's cost minimal. If all new material was used it is estimated the cost would be about $195,000. Last August it was stated that Caston's only cost would be getting electrical service to the lights and this was estimated to cost about $15,000. The current cost of $32,730 is the result of needing to pay shipping to acquire two additional poles (four poles were donated and brought to Caston at no cost to the school). Also, new bulbs and ballast will be installed. From talking with Ms. Stevens and Mr. Mollenkopf it is Phillips' understanding that the primary motivation for lighting the field is to create the opportunity for Caston to host an IHSAA sectional (and beyond) and other tournaments. For the sectional IHSAA requires a lighted field. This would allow for a home field advantage including the team not having to travel elsewhere as well as fans. Another benefit would be proceeds from concession sales. Mr. Mollenkopf has stated that having sufficient daylight for the regular season has not been a problem in his five years of coaching. As a result of other capital projects under consideration (see next topic) Phillips was reluctant to support lighting the field. However, realizing the majority supported this proposal he also did in a spirit of unity. Capital Projects - Library furniture has been ordered; Library carpeting will be replaced; quotes on replacing south interior Jr.-Sr. High Gym doors are being received; still under consideration are paving of southeast drive, the south exterior wall on the Elementary Gym, aisle railings for the bleachers in the Jr.-Sr. High Gym, improvements to the "Bus Barn," peeling paint on ductwork in Chemistry Room, acoustical treatment in Cafeteria, weight room as well as others. Unanimously approved was a quote from McGuff of $43,815 for roof repair work. Other Business - Unanimously approved were: employment of Shawn Rentschler at $7.25/hr. with estimated total cost of $1,400-$1,500 to assist the Transportation Supervisor in preparing buses for state inspection on July 7th; resignation of teacher/coach Andrew Firth; and acceptance of "Memorandum of Understanding" with Logansport Memorial Hospital where they will contribute up to $30,000 for the school to replace the sign in front of the school with a new electronic sign (with the exception of electrical and computer hookup it is expected that $30,000 will cover the cost of purchasing and installing the sign, Caston is also responsible for any landscaping around the sign). Public Comment - Ms. Stevens thanked Mr. Sommers for his years of service to Caston as a Board Member. She also thanked Mr. Phillips for suggesting that railing be installed on the bleachers for those who would find it helpful. Board Comment - Phillips thanked Mr. Cress for the considerable legwork he has done in helping to bring about Memorial Hospital's contribution to the new sign that will be placed in front of the school. Phillips also thanked Sommers for his 16 years of service to Caston as a Board Member and the variety of ways he has contributed, noting particularly his experience and expertise that lent to his contribution regarding the buildings and grounds as well as capital improvements. He also pointed out that Sommers was the first Board member in Caston's history going back to its formation in 1964 to be elected to three four year terms and the first Board member to serve four four year terms. Joyce Zartman also expressed her appreciation for Mr. Sommer's service. Board President Cress presented to Mr. Sommers a plaque acknowledging his service to Caston. Mr. Foster also expressed his appreciation. All other Agenda items eligible for action were unanimously approved. 6/30/10 Board Meeting Results Include Employment Of Transportation Supervisor, PE/Heath And Boys' Varsity Basketball Coach And Transfer In Assignment For Nathan Speitel (6/30/10) Attending this meeting were all Board members, Superintendent Foster, Principal Douglass, Director of Technology Vance Monical and Board member - elect Jason Herd. This was a Special Meeting (Agenda) to consider the following employment recommendations. Each was unanimously approved. Transportation Supervisor & Mechanic/Mr. Adam Taylor - Mr. Foster shared that Mr. Taylor is "highly qualified...as far as service, maintenance and repairs..." He currently is employed by Kerlin Bus Service and will begin his employment with Caston at Step 1 for salary ($18.26/hr.). Currently he lives in the Silver Lake area and does understand that when weather is problematic that he needs to be in the Caston area by 4:00/4:30A.M. to assist in the decision-making process regarding the delay or canceling of school. Also, present thinking is he will have the same responsibilities as the current position. Tentatively he will begin his duties July 12. His employment is pending a satisfactory formal background check which has been initiated. PE/Heath and Boys' Varsity Basketball Coach/Mr. Ben Snyder - Mr. Snyder is a Plymouth High School graduate and played basketball. He is a graduate of Grace College and was a two-time Academic All-American while there. Among his coaching experience is one year as a varsity head coach. "He likes to try to utilize technology in the classroom." He believes, "Teaching is first and coaching is second..." Among the comments of references were, "...has a good demeanor...is very open and willing to ideas, thoughts and suggestions for improvement in the classroom..." Other Business: Transfer request from Jr. High Math Teacher to 5th Grade Teacher/Nathan Speitel - Mr. Speitel has been teaching Jr. High Math at Caston and requested this transfer.
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