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Bylaws, Policies & Administrative Guidelines |
Snippets 2011-12 (Pg. 1)
Snippets Index: The Snippets information is organized by a July through the following June format, generally corresponding to the school year.
7/5/11 Public Work
Session/Board
Meeting Results Include Teacher Retirement, New Employee, Board Re-Organization And
Other Info (7/9/11)
Board Re-Organization - For Board President Joyce Zartman nominated James Ayers and Jason Herd nominated Bruce Cress. James Ayers was elected 4 to 1 (Herd). Jason Herd was elected Vice-President and Joyce Zartman was elected Secretary, both unanimously. Bylaw 0144.1 - Compensation - This currently provides that the Board may participate in the health insurance program. Wording is being amended to also include "dental and/or vision" which reflects current practice. There was consensus for this change and it will be eligible for a second reading and final action at the next meeting. This bylaw does not state whether any of the cost will be paid by the Corporation. This is determined by a regular motion that requires a simple majority for passage. Currently the Corporation does contribute to the cost. Phillips intends to offer a motion at the next meeting that would eliminate any cost being paid by the Corporation for Board members' insurance. Other Business - Asphalt Paving - Unanimously approved was Central Paving patching areas in the north parking lot and paving a 200ft. by 26ft. strip of drive along the Baseball Field and Bus Barn for about $21,000, depending on the amount of patching material required. Public Comment - Mrs. Slisher complimented the improved looks of the grounds following some efforts at taming the weeds. Board Comment - Mr. Cress and Mr. Herd thanked Mr. Chandler for his 33 years of service to Caston. Mr. Herd also congratulated student Trevor Hoover and graduates Tim Huff and Alex Herd who were named to the All Loganland Baseball Team. Mr. Phillips requested that the topics of marketing and school board member insurance be included on the next agenda. All other Agenda items eligible for action were unanimously approved. The meeting was adjourned at about 7:51P.M.
7/19/11 Public Work
Session/Board
Meeting Results Include Discontinuing Caston Contribution To Board Member Health
Insurance, New Sound System For Jr.-Sr. High Gym, Publishing Of "Caston
Schools At A Glance" And
Other Info (7/25/11)
Regular Meeting - Consent Agenda - It was stated there needed to be editorial changes to the July 5, 2011 Board Meeting minutes to provide clarity (i.e. officer election) and accuracy (i.e. Cass County Youth Football). Claims included $4,000.00 for the annual retainer of the Corporation Attorney, $399.00 to purchase a generator, $163.71 for a sliding window and screen for the baseball press box to allow sight down the left sideline, $4,196.08 for two short-throw projectors, $3,150.00 for Lightspeed filtering software, $345.00 for five document cameras and $800.00 for painting the South Gym Lobby Concession Stand. More "Claims" info here. Included was the employment of Bryce McDonald as Elementary Teacher. The Consent Agenda, with amended minutes, was unanimously approved. Board Member Health, Vision and Dental Insurance - The Board unanimously supported a motion by Phillips that effective January 1, 2013 the Corporation's contribution to Board members' health, vision and dental insurance would be $00.00. Phillips pointed out that the Corporation's contribution to health insurance was approved at the Board Meeting of January 3, 1989 and for 2010 this cost the Corporation $32,051 for just the health insurance. It was felt the Board needed to lead by example as it continues to focus on cutting expenses. The significance of the effective date is that it coincides with when three seats on the Board will begin a new term, a fourth seat does not currently participate in the health insurance program and the fifth seat is currently Medicare eligible. Marketing Caston Schools - Phillips updated the board regarding the recent publishing of the tri-fold brochure, "Caston Schools At A Glance," that highlights some special characteristics of Caston. Also, business cards have recently been printed providing contact information for the administrators. Additionally, he noted that plans will proceed with developing a program to recognize distinguished alumni of Caston Schools. There was further discussion on the possibility of publicizing Caston by the use of billboards located outside the Caston district. Jr.-Sr. High School Gym Sound System - The Board unanimously approved replacing the sound system by accepting a quote from Circle City Audio, Inc. for $15,984.19. Radios (Narrow Banding) - Federal Law requires that radios be changed to narrow banding. The Board unanimously approved a quote from Emergency Radio Service, Inc. for $19,302.72 for this purpose. All other Agenda items eligible for action were unanimously approved. The meeting was adjourned at 9:33P.M. 8/9/11 Public Work Session/Board Meeting Results Include Approval To Advertise 2012 Budget With Projected Expenditures Almost $500,000 More Than Projected Income And Other Info (8/13/11) On August 9, 2011 the Board held a Public Work Session at 6:00P.M. and a Regular Meeting at 7:10P.M. Attending the entire Public Work Session were all Board members (Jason Herd arrived at 6:04P.M.) and Superintendent Foster, Admin. Associate - Finance Denise Chandler, Dave Corner (NORESCO) and Curt Pletcher (H. J. Umbaugh & Associates). In addition to the aforementioned, also attending the Regular Meeting (in at least part) were Corporation Attorney Bob Murray and Principal Adam Strasser. Public Work Session - The Board discussed with Mr. Corner (NORESCO - performance contractor) and Mr. Pletcher process for capital projects and the financing of such. Previously the Board has discussed financing such projects so as not to increase the tax rate and accomplishing this by any new indebtedness dovetailing with current indebtedness (Debt Service Fund) being paid off. Regular Meeting - Consent Agenda - It was stated there needed to be editorial changes to the July 19, 2011 Board Meeting minutes to provide clarity and accuracy (i.e. officer election). Claims included $1,995.27 for "Navigation 101"...a career and college readiness program that is mostly online and initially will be for Junior High students. It will meet two days per week and take the place of what Mrs. Paschen taught last year and will be taught by several High School teachers. Additional claims included $20,492.92 for preparation and repaving a strip of the drive along the Baseball Field and various patching elsewhere and $1,216.50 for the automated telephone service to announce school delays, etc. More "Claims" info here. The Consent Agenda, with editorial changes in the July 19, 2011 minutes, was unanimously approved. Bylaw/Policy Revisions - All were unanimously approved. 14th Annual Caston Golf Outing - The motion to co-sponsor a hole at a cost of $100.00 was approved 3 to 2 (Phillips and Zartman). With recent budget cuts and more expected, it was felt by Phillips that support of this should be discontinued. Advertise 2012 Budgets - This was unanimously approved including a General Fund budget of $5,401,470. It was also reaffirmed that General Fund revenue for 2012 is projected to be $4,906,685, thus, projected expenditures exceed projected revenue by $494,785. Phillips understands this is possible due to "savings" accumulated from previous years. Surplus/junk Disposal - This was unanimously approved. Upon questioning by Phillips it was explained by Mr. Foster that a two-year old laptop purchased for $808.00 "walked away from us somewhere." Phillips responded, "As a Board member I would appreciate something like that being pointed out to us without having to ask." ISBA/IAPSS Fall Conference - This was approved 4 to 1 (Cress). Bruce Cress stated that with cost-cutting that has occurred he felt that the Board and Superintendent should pass up attending this in Indianapolis. Similar to what occurred earlier this summer when the Board/Superintendent passed up attending continuing education opportunities once the agenda was received, Phillips suggested we approve attending but await receipt of the agenda before actually deciding whether to attend. Other Business - The resignation of Teacher Kelly Plank was unanimously approved as was changing the number of credits required for a General Diploma from 44 to 40 (the number required by Indiana). All other Agenda items eligible for action were unanimously approved. 8/23/11 Public Work Session/Board Meeting Results Include Split Vote On Extending Administrator Contracts Due To 2012 Budget Projecting Expenditures Almost $500,000 More Than Projected Income And Other Info (8/26/11) On August 23, 2011 the Board held a Public Work Session at 6:30P.M. and a Regular Meeting at 7:00P.M. Attending the entire Public Work Session were all Board members and Superintendent Foster. In addition to the aforementioned, also attending the Regular Meeting were Corporation Attorney Bob Murray, Principals Douglass and Strasser (left early for supervisory responsibilities), Transportation Supervisor Adam Taylor and Logansport Pharos-Tribune Reporter Denise Massie. Public Work Session - The Board discussed forming a "Building Committee" including two Board members to work with administrators, etc., on various updates and renovations. Phillips stressed the importance of communicating to the school staff and community the formation of the Building Committee and who to contact to provide input. Previously the Board has discussed financing such projects so as not to increase the tax rate and accomplishing this by any new indebtedness dovetailing with current indebtedness (Debt Service Fund) being paid off. Regular Meeting - Consent Agenda - It was suggested to clarify the August 9, 2011 minutes (see "Handbooks") by adding "regarding credits required for a General Diploma." "Claims" info is here. Mrs. Zartman requested that Item E (Sheryl Bennett) be removed from the Consent Agenda and be acted upon separately. The remainder of the Consent Agenda, with an addition to the August 9, 2011 minutes, was unanimously approved. Employment Of Sheryl Bennett - This was as a Cafeteria staff member at $11.60/hr. and was approved 4 to 1 (Zartman). At the June 29, 2011 Board meeting the Support Staff Salary Schedule was approved including the $11.60 for "current employees." The intent was that the schedule would be revised for new employees. Phillips believes this accounts for Zartman's vote. Mr. Foster commented that time and circumstances had not allowed a new schedule to be prepared yet. Extending Contracts - Superintendent Foster recommended extending the contracts of both Principals and the Athletic Director/Director of Student Activities for an additional year. Phillips felt that doing so at this time limits the Board's flexibility in cutting costs - currently Caston is projected to spend almost $500,000 more than it will receive in 2012 - and that Caston should consider reducing administrative costs by having less than a full-time superintendent. Phillips pointed out there are five small Indiana school systems doing this. In some cases the superintendent also serves as a building principal. In other cases the superintendent has come out of retirement and is serving only part-time. Furthermore, he said that Indiana now allows a school board to request of the Indiana Department of Education that an individual without a traditional superintendent license, serve in this capacity as long as they have a master's degree and applicable knowledge or experience. This gives the school system increased flexibility in meeting its needs. Phillips concluded, "Extending contracts at this time limits the board’s flexibility in determining how it will address living beyond its means. It is very clear to me that not reducing administrative costs will mean more teacher cuts than otherwise would be necessary. The reason not to extend contracts at this time is to give the board time to discuss the matter without further tying its hands." Board member Bruce Cress said he thought Mr. Foster's name should be added to the list for extending contracts even though it was not on the agenda. Board member Joyce Zartman pointed out that the superintendent had not had his annual evaluation yet. Cress responded, "I don't care." Cress stated to Board President Ayers he would add Mr. Foster's name to the list if it was okay with him. Ayers responded, "It's okay with me." Cress moved that all four individuals have their contract extended one year and the motion was approved 3 to 2 (Phillips, Zartman). Thus, Superintendent Foster's contract is extended to June 30, 2014 and the others are extended to June 30, 2013. A newspaper account of this meeting is the next article. Early Retirement Benefit For Classified (Non-teaching) Staff - Foster recommended and a motion was approved 3 to 2 (Phillips, Zartman) to extend this offer of $10,000 to those who are eligible. Mobile Billboard - This was unanimously tabled. Other Business: Personal Convenience Appliances - This will be brought back to the next meeting for more discussion and possible action. Board Comment - Phillips expressed the desire to hear from Mr. Foster at the next Board meeting a timeline for addressing the 2012 shortfall of $500,000 and the Board being engaged in that process. Foster responded, “I won’t be ready by the next Board meeting…” Phillips then suggested the second meeting in September and Foster responded, “Maybe, yeah” and Phillips said, “If not that, then the first meeting in Oct…” All other Agenda
items eligible for action were unanimously approved. Caston
Board Extends Administrators' Contracts: Some Members Disagree On Timing
(Logansport Pharos-Tribune, 8/26/11)
by Denise Massie 9/6/11 Board Meeting Results Include New Support Staff Salary Schedule For Those Hired After September 6, 2011 And Other Info (9/10/11) On September 6, 2011 the Board held a Regular Meeting at 7:00P.M. Attending were all Board members, Superintendent Foster, Corporation Attorney Bob Murray, Principal Strasser, Administrative Associate-Finance Denise Chandler and Patrons Braden Chandler, Ruby Palmer-Hinkle, Vance Monical and Michaela Slisher. Also attending was Logansport Pharos-Tribune Reporter Denise Massie. Regular Meeting - Consent Agenda - Included was the August 31, 2011 Treasurer's Report (see excerpts). Mr. Foster explained that during the 2010-11 school year the Extended Learning program (i.e. after school tutoring) for the Elementary used 186.5 hours at a cost of $6,527.50 and the Jr.-Sr. High used 36 hours at a cost of $1,260. This is paid at $35.00 per hour. A minor correction was made in the August 23. 2011 minutes regarding membership in the principal associations. Included was the early retirement request of Cozetta Grable, Administrative Associate-Personnel with an anticipated retirement date of October 31, 2011. A correction was made to the claim regarding membership in the principal associations. Claims included $1,700.00 for the Indiana Student Achievement Institute (InSAI), $1,570.00 for the Indiana Academy allowing 5 students to take Physics and AP Physics online, $2,450.00 to replace the compressor on the Cafeteria freezer, $3,725.00 to replace the tympanometer (used for hearing tests), $3,197.00 to replace a computer server and $161,094.87 as partial payment for wireless infrastructure and new phones. "Claims" info is here. The Consent Agenda was unanimously approved. 2011-12 Support Staff Salary Schedule For "New" Employees - As part of a continuing effort to reduce expenditures a 2011-12 Support Staff Salary Schedule for employees hired after September 6, 2011 was unanimously approved. Previously this schedule included 7 Steps with Step 1 being the beginning salary and Step 7 reached in the 21st year of employment in the position. The "New" schedule, applicable only to employees hired after September 6th, has no Steps based on years in the position and any subsequent increase would require Board action. For instance, the Administrative Associate-Personnel position on the "Old" schedule had a beginning salary of $18.07/hr. and in the 21st year of employment reached $22.91/hr. The "New" schedule calls for a salary of $12.50/hr. for this position. (9/11/11) Both schedules are available here. Personal Convenience Appliance - At the June 21, 2011 Board meeting it was decided to have all personal convenience appliances (mini-refrigerators, microwaves, heaters) removed from classrooms. The concern was the estimated $800 annual electrical cost to operate the appliances. It was stated there were 21 refrigerators, 3 or 4 microwaves and 3 or 4 heaters. Since that time the administrators have received comment from a number of staff regarding their disappointment in the decision and the Board subsequently indicated a willingness to reconsider the decision. At this meeting Mr. Foster recommended that the appliances be allowed with a fee being paid for each to defray operational costs. The payment of a fee was also considered at the June 21st meeting, however, at that time there was concern about the time required for record keeping if this were done. Phillips pointed out that to cut costs the teachers had agreed to forego annual annuity contributions which cumulatively amounted to about $25,960 per year and that possibly the Board might want to allow the appliances without assessing a fee. Board member Cress made such a motion and it was unanimously approved. Other - The employment of Nicole Flint as Bus Monitor was unanimously approved. Public Comment - Michaela Slisher commented that the Elementary Volunteer Program was having a call-out on Tuesday, September 13th at 7:00P.M. in the Library and that she was "very disappointed" at the recent contract extensions of the administrators (Principals and Athletic Director through June 30, 2013 and the Superintendent through June 30, 2014) given the current need to cut costs and to retain maximum flexibility in doing so during the coming months. Board Comment - Phillips mentioned the two health insurance renewal plans as it pertains to administrators with one of the Plans having about a 13% increase and the other with a 1% increase with higher out-of-pocket costs and was concerned there is no incentive for the Plan with higher out-of-pocket costs to be selected since Caston currently pays the entire premium. He also would like the Board to consider participating with other area school system representatives in discussing ways to cut costs and would like the Board to discuss other ways to fulfill the essential responsibilities of the Administrative Associate-Personnel position instead of it being a full-time position. He also suggested it would be timely to examine the justification for having paid non-work days during spring break week for the position. Zartman asked and Board President Ayers said “insurance” for administrators will be on the next agenda. She also expressed interest in discussing the possibility of discussing with other area school systems ways to cut costs and would like to see replacing the Administrative Associate-Personnel position discussed at the next meeting. All other Agenda items eligible for action were unanimously approved. The meeting was adjourned at 8:06P.M. 9/20/11 Board Meeting Results Include Moving Forward With Development Of Distinguished Alumni Program And Other Info (9/23/11) On September 20, 2011 the Board held a Regular Meeting at 7:00P.M. Attending were all Board members, Superintendent Foster and Patrons J.T. Hubenthal, Vance Monical and Michaela Slisher. Regular Meeting - Consent Agenda - A correction was made in the September 6, 2011 minutes noting that Board Member Bruce Cress was in attendance. Claims included unemployment compensation of $292.42 for a substitute employee and $111.48 for a lay athletic coach, $390.49 for instrument repairs and $12,529.50 for the wireless infrastructure and new phones. "Claims" info is here. The Consent Agenda was unanimously approved. Corporation Contribution To Administrator's Health Insurance - The Board unanimously approved continuing the current practice of paying the entire premium for the administrators. Administrative Associate-Personnel - The Board unanimously supported continuing with the position with the stipulation that Spring Break would be work days. ISBA Fall Region Meeting And ISBA Employee Discharge Workshop - The Board approved 4 to 1 (Cress) attendance at both as noted on the Agenda. Distinguished Alumni Interim Steering Committee - Board President Ayers appointed Board Member Phillips to serve on this committee. Group Purchasing - President Ayers announced that Caston had been invited to have Board members attend with other area Board members a discussion about possible group purchasing. Public Comment - Michaela Slisher questioned if the location of the new phone installation in classrooms was resulting in inconvenience. Board Comment - Several Board members expressed appreciation for the 31 years of service by Cozetta Grable, Administrative Associate-Personnel. All other Agenda items eligible for action were unanimously approved. The meeting was adjourned at 8:10P.M. 9/28/11 Special Board Meeting Results Include Revised Health Insurance Benefit For New Classified Employees And Other Info (9/29/11) On September 28, 2011 the Board held a Special Meeting at 8:45A.M. Attending were all Board members, Superintendent Foster and Patrons Joyce Shoup and Michaela Slisher. Corporation Contribution To Health Insurance For New Classified Employees - The Board unanimously approved the following health insurance benefit for new classified employees employed after September 28, 2011. Caston will contribute the following annual amounts, pro rata, through July 31, 2012 towards the Corporations health insurance plan. Employee only, $4,750.00; Employee + 1, $8,000.00; Employee + Children or Family, $9,100.00. In each case this is a lesser dollar amount than for current employees and it is stated as a flat amount instead of a percentage of the premium as is the case for current employees. Other Benefits For New Classified Employees - After considerable discussion on topics including paid non-work days such as holidays and vacation days the Board requested Superintendent Foster to prepare a recommendation for the Board's consideration at its October 4th meeting. The meeting was adjourned at 9:59A.M. 10/4/11 Public Work Session/Budget Adoption/Board Meeting Results Include Revised Benefits For New 12-Month Classified Staff And Possibly Outsourcing Mowing Of The Grounds And Other Info (10/6/11) On October 4, 2011 the Board held a Public Work Session at 6:30P.M. Attending in its entirety were all Board members, Superintendent Foster, Administrative Associate-Finance Denise Chandler and Patron Vance Monical and Guests Alison Sehstedt, Ashley Collier and Matthew Cogswell. In addition to the aforementioned also attending the Budget Adoption at 7:00P.M.and Regular Meeting at 7:02P.M. were Corporation Attorney Bob Murray, Principal Douglass and Patron Marty Zartman. Budget Adoption - Unanimously approved were the CY2012 General Fund, Debt Service Fund, Transportation Fund, Bus Replacement Fund, Capital Projects Fund, and Rainy Day Fund Budgets as previously advertised. Regular Meeting - Consent Agenda - Included was the September 30, 2011 Treasurer's Report (see excerpts). "Claims" info is here. The Consent Agenda was unanimously approved. Benefits For New Classified Staff - After considerable discussion the Board unanimously approved the following benefits for 12-month classified staff employed after October 4, 2011:
Utilization Of Vacation Days By Don King - Due to circumstances beyond anyone's control and Mr. King's willingness to work on several days he had arranged to be on vacation the Board unanimously supported his having through October 31, 2011 to use the days he was entitled to. Mowing Of Grounds - Discussion included the reported need to replace the large mower and as an alternative outsourcing the mowing of the grounds. Although there was differing opinion on what to do the majority felt that the possibility of outsourcing should be looked into further and President Ayers asked Superintendent Foster to gather relevant information and report back to the Board. Alumni Recognition Program - Phillips reported that community members and Caston graduates Lora Redweik and Dave Sommers will serve on the Interim Steering Committee and are joined by the two principals, superintendent and Phillips who was appointed by President Ayers to serve. Their first meeting is expected to occur soon. The meeting was adjourned at 7:51P.M. 10/18/11 Public Work Session/Board Meeting Results Include Revised Benefits For New Classified Staff And Defeat Of Motion For National Conference Attendance And Other Info (10/19/11) On October 18, 2011 the Board held a Public Work Session at 6:30P.M. Attending in its entirety were all Board members and Superintendent Foster. In addition to the aforementioned also attending the Regular Meeting, in its entirety, at 7:00P.M. were Corporation Attorney Bob Murray and Patrons Vance Monical and Cindy Trent. Claims - The "Claims" were unanimously approved. This included $1,969.58 to replace an underground LP gas line and $281.55 to repair a baritone and euphonium. More claims info is here. Employment Of Administrative Associate - Personnel - Mrs. Cindy J. Trent was unanimously approved. She has been with Classico of Peru for 11 years where her work responsibilities were similar to those of this position and references were very positive regarding her capabilities. Attendance Of School Board And Superintendent At The National School Boards Annual Conference In Boston, MA In 2012 - Superintendent Foster mentioned at the outset he did not plan to attend this. Mr. Cress said he was thinking of attending but if he did he would pay his own way. Phillips commented that if attending, “We ought to be able to speculate that there’s going to be value that’s going to come back to us…I have difficulty thinking that a national conference, for board members, really comes back and translates into something different that’s going to happen in this corporation for the benefit of the student…I really have difficulty seeing how it directly benefits the students…” A motion was made to allow attendance at Corporation expense but was defeated 2 to 3 (Cress, Phillips, Zartman). Classified Handbook For Staff Hired On/After October 18, 2011 - This was unanimously approved. Several changes from previous Handbook for those employed before October 18, 2011 include:
Jr. High Drill Team - This position, unanimously approved, was created with Mrs. Michaela Slisher as volunteer (no pay) coach. All other Agenda items eligible for action were unanimously approved. The meeting was adjourned at 7:45P.M. 11/1/11 Public Work Session/Board Meeting Results Include Projected 2012 Funding Reduced $168,000 And Other Info (11/6/11) On November 1, 2011 the Board held a Public Work Session at 6:30P.M. Attending in its entirety were all Board members, Superintendent Foster, Principal Douglass and Patron Michaela Slisher. In addition to the aforementioned also attending the Regular Meeting, in its entirety, at 7:00P.M. were Corporation Attorney Bob Murray, Principal Strasser and Barabara Reed of the League of Women Voters of Cass County. Treasurer's Report - This report (see excerpts) for October 31, 2011 was unanimously approved. Claims - The "Claims" were unanimously approved. This included $39,510.00 (10 monthly payments of this amount for the school year) for Logansport Area Joint Special Services Co-Operative (LAJSSC) for Caston students receiving special education services. More claims info is here. Current Issues In Special Education Seminar - Attendance at this ISBA seminar in Indianapolis by the Superintendent and School Board was approved 4 to 1 (Cress). Transportation And Food Service Handbooks - These were reviewed and discussed and are to be effective with staff hired on/after November 1, 2011. After considerable discussion this item was unanimously tabled for further review. Phillips believes that Superintendent Foster's intent was to reduce Caston costs. However, Phillips felt the language in the entire handbooks should be reviewed to insure they say what we mean and we mean what they say. Sunday Gym Usage For Adult Basketball - This has been done in past years with no charge. However, with Caston receiving reduced funding from Indiana, circumstances have changed. Phillips believes that with recent cuts in personnel and benefits as well as reduction of programs that all facets of Caston's operation must be scrutinized. Mr. Foster indicated that heating for the gym is not changed for this use. However, lights in this area are usually turned off on Sundays. After considerable discussion the Board unanimously approved two hour Sunday use of the gym from November through March for a total fee of $100.00. Public Comment - Mrs. Slisher expressed appreciation for the recent approval given to create a Jr. High Drill Team. Having recently attended the Fall Concert, that Board members could not attend due to a Board meeting, Mrs. Slisher noted that Band Director James Byrn publicly expressed appreciation for the new sound system in the gym and this was greeted with applause by the audience. Board Comment - Phillips noted that the 2012 budget, with expenditures exceeding income by about $500,000, was based on an Indiana ADM (Average Daily Membership) projection of 777 students for Caston. However, this fall the actual ADM count was 750. The State also projects $6,226 per ADM for Caston. Thus, the reduced ADM (27 students) means that Caston will receive $168,102 (27 x $6,226) less than originally projected by the State. With this in mind Phillips believes it unwise for Caston to take on any more debt for building improvements until the General Fund picture becomes more clear. Phillips believes that Caston may need to consider the possibility of an operational referendum. Mr. Foster has indicated he intends to begin focusing on Caston's finances after the completion of 2011. All other Agenda items eligible for action were unanimously approved. The meeting was adjourned at 8:00P.M. 11/15/11 Public Work Session/Board Meeting Results Include Membership Renewal in Rochester & Lake Manitou Chamber Of Commerce And Other Info (11/18/11) On November 15, 2011 the Board held a Public Work Session at 6:30P.M. Attending in its entirety were all Board members, Superintendent Foster and Patron Michaela Slisher. In addition to the aforementioned also attending the Regular Meeting at 7:00P.M. were Corporation Attorney Bob Murray and Principal Douglass. Consent Agenda - This was unanimously approved including claims of $17,852.25 for narrow-banding two-way radios, as required by Federal law, and used for the transportation fleet and communication within the school. Also, $2,484.22 for quarterly maintenance of the Jr.-Sr. High Office copier (based upon 276,024 copies made from 8/1/11 to 11/1/11 at $00.009 per copy), $945.00 to purchase a used tuba as a replacement, and $2,880.00 to clean and inspect the fuel tank for the transportation fleet. More claims info is here. Also included, the employment of Shannon White as Cafeteria staff effective January 3, 2012. Transportation Handbook - This was tabled 4 to 1 (Cress) for possibly more revisions. Food Service Handbook - This was unanimously approved for staff employed on/after November 15, 2011. Rochester & Lake Manitou Chamber of Commerce - Caston's membership renewal for $80.00 was approved 4 to 1 (Herd). During earlier Public Comment Mrs. Slisher questioned the benefit that Caston receives from this membership. Other Business - The Classified Handbook was unanimously approved for staff employed on/after November 15, 2011. Caston's Distinguished Alumni Program - Phillips updated the Board on the Steering Committee's progress including providing a written summary of its most recent meeting. Century Career Center - Phillips thanked Mr. Foster for providing information regarding courses being taken this year by Caston students. These include with number of students in parentheses: 3D Computer Graphic Animation (2), Medical Terminology (12), Anatomy & Physiology (11), Health Careers II (1), Automotive Service Technology I (4), Automotive Collision Repair Technology I & II (3), Building Facilities and Management I (4), Introduction to Engineering Design, PLTW (1), Precision Machine Technician I (1), Interdisciplinary Cooperative Education, ICE (6) and Welding Technology I (1). (All courses and descriptions are here...see pp. 100-111. NOTE: Listed as 2008-09 school year.) All other Agenda items eligible for action were unanimously approved. The meeting was adjourned at 8:09P.M. 12/6/11 Public Work Session/Board Meeting Results Include Tabling Transportation Handbook And Other Info (12/10/11) On December 6, 2011 the Board held a Public Work Session at 6:30P.M. Attending in its entirety were all Board members, Superintendent Foster, Transportation Supervisor Adam Taylor (accompanied by youngster Gracie Batalis), Bus Driver Jerry Baker and Patron Vance Monical. In addition to the aforementioned also attending the Regular Meeting at 7:00P.M. were Corporation Attorney Bob Murray and Principals Douglass and Strasser. Treasurer's Report - This report (see excerpts) for November 30, 2011 was unanimously approved. Claims - The "Claims" were unanimously approved including $138,000.00 lease rental payment for building renovations (a similar amount is paid twice a year from the Debt Service Fund and the final payment will be December 20, 2012); $169,166.54 energy savings contract payment for building renovations/upgrades (this amount is paid twice a year from the Capital Projects Fund and the final payment will be July 1, 2015; $80.00 for 2012 membership in the Rochester & Lake Manitou Chamber of Commerce and $3,400.00 for 2012 membership in the Indiana School Boards Association. More claims info is here. November 15, 2011 Minutes - Unanimously approved as corrected. Transportation Handbook - This was tabled unanimously. Phillips has emphasized regarding policy, including handbooks, that it is important for the Board to "say what it means, and mean what it says." Board members Zartman and Phillips feel there are parts of the "Pre-trip Inspection" section that are unnecessary as stated and impractical to administer. This includes before starting out in the morning checking the oil level, removing the radiator cap to check fluid level and checking the horn loudness. The Board directed the Superintendent and Transportation Director to review and revise wording in the Handbook before recommending it for Board action. Policy 9600, Wednesday Evening Activities - The Board unanimously approved a request from Mr. Byrn for the Comet Band to be allowed to practice with Composer Tom Davis on Wednesday, February 22, 2012 from 7:00 to 8:30P.M. Since school extra-curricular activities including athletics are not allowed on Wednesday evenings this practice should have no school conflicts. Policy 9600 will be waived for this special occasion. Mr. Davis resides out-of-state and has been working with the band via video-connection. Classified Handbook - The Board unanimously approved for those 12-month employees hired after December 6, 2011 the accumulation of sick days up to 75. The meeting was adjourned at 8:09P.M. 1/10/12 Public Work Session/Board Meeting Results Include Differing Opinions On Recommendation Of Stipends For All Staff, Announcement Of Distinguished Alumni Program And Other Info (1/17/12) On January 10, 2012 the Board held a Public Work Session at 6:30P.M., a Board of Finance Meeting at 6:45P.M. and a Regular Meeting at 7:00P.M. Attending in its entirety were all Board members, Superintendent Foster and Patron Gary Baumgardner. Attending part of the evening was Transportation Supervisor Adam Taylor. Board of Finance Meeting - It was reported that during 2011 Caston received $73,542.80 interest on its checking/savings deposits in Community State Bank. Treasurer's Report - This report (see excerpts) for December 31, 2011 was unanimously approved. Claims - The "Claims" were unanimously approved including $4,784.00 for repairs to the bleachers in the Jr.-Sr. High Gym, $2,550.00 to repair the exterior railing along the south wall of the Elementary Gym, $429.00 to purchase two flutes, $1,049.78 to maintain Bylaws & Policies online and $175,736.00 for two Thomas buses. More claims info is here. Transportation Handbook - This was unanimously approved. Phillips' understanding is that the benefit portion applies only to staff employed on/after January 10, 2012. The non-benefit portion applies to all bus drivers regardless of employment date. Eligibility Of Resident/Nonresident Student, Policy 5111 - This was unanimously approved and provides that a nonresident student may be required to pay tuition if enrolling after the ADM date (currently in September). Course Recommendation - Unanimously approved for the 2012-13 school year, contingent on sufficient enrollment, was the addition of Anatomy & Physiology, Applied Music (L) and Music History and Appreciation. Employee Stipends - Superintendent Foster recommended that certified staff (teachers, principal, counselors, etc.) receive stipends ranging from $250 to $750 at a total cost of about $21,000 including the Teacher Retirement Fund and Social Security contributions. It is the recipients' discretion on how the stipend is used. Twenty thousand would be paid from the $20,000 Graduation Rate Performance Incentive received from the Indiana Department of Education (DOE) and DOE specifies it must be spent on certified staff. The additional $1,000 would be paid from the Education Jobs Fund money. Not wanting to leave out the classified employees (cafeteria, secretaries, custodial, etc.) Mr. Foster also recommended stipends for them ranging from $200 to $400 at a total cost of about $12,500 including the Public Employee Retirement Fund and Social Security contributions. Most of this would be paid from the Education Jobs Fund money. A motion (Cress) to approve the above for both certified and classified employees was defeated 2 to 3 (Herd, Phillips, Zartman). A second motion, “I (Phillips) move that the graduation money of $20,000 be distributed among certified staff as determined by Superintendent Foster and Mr. Strasser,” was approved 3 to 2 (Ayers, Cress). Phillips believes the only reason any stipends were recommended at this time was because of the Graduation Rate Performance Incentive and DOE specifies it may only be used for certified personnel. Currently about $126,000 remains in Education Jobs Fund money and if not used otherwise may be used for most General Fund salaries. Phillips believes it is premature to use Education Jobs Fund and General Fund monies to provide stipends at this time for the following reasons:
Phillips believes that Caston's financial position needs to be better understood both for the long-term as well as the short-term before stipends and salary raises or increased benefits are considered. Adding to the complexity of the situation is the current General Fund balance that Phillips has previously and publicly referred to as "excessive." The only reason a stipend was approved for certified staff was because it was received as an unexpected award from the DOE with the stipulation it could only be used for certified staff who would have discretion how to use it. It was not part of General Fund or Education Jobs Fund monies. Caston Distinguished Alumni Program - Phillips reported that the program had recently been announced publicly and that the details and Nomination Form are on the Caston website. Any community (Caston or elsewhere) member may nominate a Caston graduate from the classes of 1962 thru 2002 with nominations due no later than March 1, 2012. The Caston Distinguished Alumni Class of 2012 will be inducted during Caston's High School Graduation on June 3, 2012. Caston is very appreciative of Rochester Telephone Company's offer to video and produce a DVD of the distinguished alumni. Caston has many distinguished alumni. Which one(s) might you nominate? All other Agenda items eligible for action were unanimously approved. The meeting was adjourned at 8:24P.M. 1/24/12 Public Work Session/Board Meeting Results Include Notification From The State That The 2012 Budget Has Been Decreased By $389,894 And Other Info (1/29/12) On January 24, 2012 the Board held a Public Work Session at 6:30P.M. and a Regular Meeting at 7:00P.M. Attending both in their entirety were all Board members, Superintendent Foster, Principals Douglass and Strasser and Patrons Gary Baumgardner and Vance Monical. Attending the Regular Meeting in its entirety also was Corporation Attorney Bob Murray. Claims - The "Claims" were unanimously approved including $989.52 for Annual pest control and $395.13 for expenses related to the Jr.-Sr. High Christmas Concert presented at McHale Performing Arts Center. More claims info is here. Bylaws/Policies - A first reading of 27 different Bylaws/Policies (replacement, revised and new) were reviewed. A second reading and the opportunity for adoption as bylaw/policy will occur at the February 7th Board Meeting. Current Bylaws/Policies are here. Recommended Policy 1613, "Student Supervision and Welfare," is new and includes, "Staff members shall only engage in electronic communication with students via email, texting, social media and/or online networking media, such as Facebook, Twitter, YouTube, MySpace, Skype, blogs, etc., when such communication is directly related to curricular matters or co-curricular/extracurricular events or activities with prior approval of the principal. Staff members are prohibited from electronically transmitting any personally identifiable image of a student(s), including video, photographs, streaming video, etc. via email, text message, or through the use of social media and/or online networking media, such as Facebook, Twitter, YouTube, MySpace, Skype, blogs, etc., unless such transmission has been made as part of a pre-approved curricular matter or co-curricular/extracurricular event or activity such as a school-sponsored publication or production in accordance with Policy 5722." Recommended Policy 7434, "Use of Tobacco on School Premises," is a revision. Currently the policy reads, in part, "...the Board prohibits the use of tobacco by visitors in school buildings at all times. Such prohibition also applies on school grounds, on school buses, at any school-related event, except at designated times, and in designated areas. Designated Smoking Area: Outdoors south gymnasium entrance for benefit of adult patrons during non-school hours only." It has been recommended that the following be deleted from the policy: "...except at designated times, and in designated areas. Designated Smoking Area: Outdoors south gymnasium entrance for benefit of adult patrons during non-school hours only." In other words there would be no designated area on the school grounds where tobacco use would be permitted. Recommended Policy
7540, "Computer Technology and Networks," is a revision. It includes
new language that reads, in part, "The Board authorizes the instructional staff to access social
media from the Corporation's network, provided such access has an educational purpose for which the instructional staff member has the prior
approval of the Principal. However, personal access and use of social media, blogs, or chat rooms from
the Corporation's network is expressly prohibited and shall subject students to discipline in accordance with Board policy.
The Board authorizes the access and use of social media from the Corporation's network to increase awareness of Corporation programs and Superintendent's Report - Mr. Foster stated that the 2012 General Fund Budget of $5,401,470 previously adopted by the School Board has been decreased to $5,011,576 by the Indiana Department of Local Government Finance, a reduction of $389,894 "...because projected revenues are insufficient to fund the adopted budget." The estimated revenue to be received during 2012 is $4,885,170. Mr. Foster explained adjustments he envisioned making initially and Phillips assumes this will continue to be a topic of discussion. All other Agenda items eligible for action were unanimously approved. The meeting was adjourned at 8:34P.M. 2/7/12 Board Meeting Results Include Approving Non-Binding First Step To Doing Various Projects Up To Total Cost Of Two (2) Million Dollars And Other Info (2/12/12) On February 7, 2012 the Board held a Regular Meeting at 7:00P.M. Attending were all Board members, Superintendent Foster, Corporation Attorney Bob Murray, Principals Douglass and Strasser and Patron Michaela Slisher. Public Comment re: advertised items - Michaela Slisher remarked that she feels Caston needs a marketing/publicity position and noted that the recent presence of the Purdue Band at Caston should have been better publicized and reported. She also noted that the pick-up area at dismissal in front of the building is congested and not a "very friendly environment" as far as lack of parking area and adequate walkway. Treasurer's Report - This report (see excerpts) for January 31, 2012 was unanimously approved. Claims - The "Claims" were unanimously approved and info is here. Bylaws/Policies - On second reading revised Policy 3139 was approved 4 to 1 (Phillips). The remaining Bylaws/Policies up for second reading were unanimously approved. Included was social media such as Facebook would not be available to staff for personal use during the school day. Upon being asked if all three administrators were in agreement with the revisions being recommended Mr. Foster said that all received the recommended revisions and he had received no comment. Current Bylaws/Policies are here. Capital Projects - The Board is considering the possibility of taking on new indebtedness to complete various projects for the buildings and/or on the grounds. Mr. Foster recommended the "non-committal decisions" of authorizing a project hearing and giving permission to advertise for Request for Qualifications. A motion to do both was approved 4 to 1 (Phillips). Foster mentioned that the project hearing is “an opportunity for people to speak their mind.” Board member Zartman noted that she felt three of the Board members had been "blindsided" in that they had not been kept informed regarding the Facilities Committee discussions. Because of budgetary concerns Phillips asked, "Will we be cutting or eliminating any positions here at the school before next school year?” and Foster said, “I don’t know.” In addition to the current budgetary considerations it is also projected that by 2019 Caston will have about 125 fewer students than currently. If this materializes it would also have significant financial consequences for Caston. Foster said he feels cutting programs and building projects are unrelated because you’re talking about different funds (General Fund and Debt Service Fund). However, Phillips has previously pointed out the future possibility of needing additional operating funds which would require a referendum. If a referendum were to be approved it represents an increased tax rate. If borrowing money for capital projects is done it represents an increased tax rate (Debt Service). This is why Phillips feels that both of these topics must be considered at the same time. Last August when discussing funding various building projects it was mentioned not exceeding a total cost of two (2) million dollars ($2,000,000). Also discussed was structuring this debt so that the tax rate would remain level since a current indebtedness would be paid off at the end of 2012. A Public Work Session will be held Wednesday, February 15, 2012, at 4:00P.M. to further discuss this topic. Financial - The Board considered Mr. Foster's recommendation to transfer unused and unencumbered monies from the 2011 General Fund ($235,000) and Transportation Fund ($37,000) Budgets to the Rainy Day Fund. Total to transfer is $272,000.00. The current balance in the Rainy Day Fund is $604,455.45. These are the maximum amounts that Caston may transfer. The Rainy Day Fund is used to meet severance and retirement obligations. Phillips is concerned that there doesn't appear to be a sound basis upon which Caston's liability is determined. As such it is unknown whether the current liability is under- or over-funded. For that reason Phillips moved to table this item until the next meeting and direct the administration to provide a basis for determining Caston's current liability. Phillips' motion was defeated 2 to 3 (Ayers, Cress, Herd). Bruce Cress then moved to transfer $113,000 from the General Fund and $37,000 from the Transportation Fund. This was approved 4 to 1 (Phillips). Again, Phillips felt there was not a sound basis for determining these amounts. Public Comment - Michaela Slisher noted that it's not possible at the beginning of the meeting for patrons to comment about "Other Business" if these items are not brought to their attention as was the case this evening. She also noted that as an audience member it seems at times confusing and difficult to understand the various discussions and decisions taking place at Board meetings. All other Agenda items eligible for action were unanimously approved. The meeting was adjourned at 8:56P.M. NEW 2/15/12 Public Work Session Focuses On Possible Capital Projects (2/20/12) On February 15, 2012 the Board held a Public Work Session at 4:00P.M. to discuss possible capital projects. Attending were all Board members, Superintendent Foster, Supervisor of Buildings & Grounds Bob Skinner, Director of Student Activities/Athletic Director Debb Stevens, Director of Technology Dan Williams, Bus Driver Marla DuVall and Patron Vance Monical. No decisions or actions were taken by the Board. Among the topics discussed were: transportation building, parking areas and drives, chemistry room, Jr.-Sr. High School Gym, exterior south wall of Elementary Gym, building facade/fascia, roofs, Administration Building, classroom carpeting, weight room and fencing. This is not intended to be an exhaustive listing. NEXT MEETING: The next Regular School Board meeting will be Tuesday, February 21, 2012 at 5:00P.M.
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